Month: February 2021

Cowlitz County Mosquito Control District

Meeting Date:  Monday, February 22, 2021

5:30 p.m.— Join Zoom Virtual Meeting

Log In:  https://us02web.zoom.us

Meeting ID:  884-1999-0135

Passcode:  301630

Dial by your location:  1-253-215-8782 (Tacoma Passcode:  301630)

1. APPROVAL OF MINUTES
   Approval of October 13, 2020 Minutes
   Approval of February 9, 2021 Minutes
   
   
2. DISCUSSION ITEM
   At the request of Board Member Paul Helenberg and concurred by the Selection Committee, discussion of the cost impact to the District of continuing to operate in a staffing mode with all part-time employees vs. hiring a full-time manager and assistant manager and one part-time field worker.
   
   Analysis information to be presented by Charlotte Brock, Budgeting and Finance Manager
   
   
3. DISCUSSION ITEM
   
   Discussion of Employment Agreement and Appointment of Michael Foster as full-time Program Manager for the District
   
   a.  Discussion of the Selection Committee’s interview and evaluation) of the candidate Michael Foster   (Colleen and other members of Selection Committee
   
   b.  Discussion of the proposed Employment Agreement between parties
   including changes in language of benefits provision                                      Pat Brock, Attorney
   
   c.  Input from Board Members regarding changes or additions to the Agreement

ACTION ITEM IF APPROPRIATE OR OTHER DIRECTION

Motion authorizing Board President to execute Employment Agreement on behalf of the District between the District and Michael Foster

ACTION ITEM:

Authorize Board President to execute a consultant Agreement with Trevor for assistance to Michael Foster in his transition into the position as per Agreement prepared by Pat Brock at a rate of $23 per hour, not to exceed 80 hours.

• DISCUSSION ITEM
  
  a.  Discussion Regarding Interview of Andrew Van Oosten 
       (Colleen and any other members of Selection Committee)
  
  
  b.  Discussion of creating a full-time Assistant Program Manager position
        (Colleen and any other members of Selection Committee)
  
  
•  MOTION FOR ADJOURNMENT   (President Colleen Neel)

Cowlitz County Mosquito Control District

Meeting Date:  Thursday, February 22, 2021

5:30 p.m.— Join Zoom Virtual Meeting

Log In:  https://us02web.zoom.us

Meeting ID:  884-1999-0135

Passcode:  301630

Dial by your location:  1-253-215-8782 (Tacoma Passcode:  518899)

1. APPROVAL OF MINUTES
   Approval of October 13, 2020 Minutes
   Approval of February 9, 2021 Minutes
   
   
2. DISCUSSION ITEM
   At the request of Board Member Paul Helenberg and concurred by the Selection Committee, discussion of the cost impact to the District of continuing to operate in a staffing mode with all part-time employees vs. hiring a full-time manager and assistant manager and one part-time field worker.
   
   Analysis information to be presented by Charlotte Brock, Budgeting and Finance Manager
   
   
3. DISCUSSION ITEM
   
   Discussion of Employment Agreement and Appointment of Michael Foster as full-time Program Manager for the District
   
   a.  Discussion of the Selection Committee’s interview and evaluation) of the candidate Michael Foster   (Colleen and other members of Selection Committee
   
   b.  Discussion of the proposed Employment Agreement between parties
   including changes in language of benefits provision                                      Pat Brock, Attorney
   
   c.  Input from Board Members regarding changes or additions to the Agreement

ACTION ITEM IF APPROPRIATE OR OTHER DIRECTION

Motion authorizing Board President to execute Employment Agreement on behalf of the District between the District and Michael Foster

ACTION ITEM:

Authorize Board President to execute a consultant Agreement with Trevor for assistance to Michael Foster in his transition into the position as per Agreement prepared by Pat Brock at a rate of $23 per hour, not to exceed 80 hours.

• DISCUSSION ITEM
  
  a.  Discussion Regarding Interview of Andrew Van Oosten 
       (Colleen and any other members of Selection Committee)
  
  
  b.  Discussion of creating a full-time Assistant Program Manager position
        (Colleen and any other members of Selection Committee)
  
  
•  MOTION FOR ADJOURNMENT   (President Colleen Neel)

Cowlitz County Mosquito Control District

Meeting Date:  Thursday, February 18, 2021

6:00 p.m.— Join Zoom Virtual Meeting

Log In:  https://us02web.zoom.us

Meeting ID:  897 6474 1337

Passcode:  518899

Dial by your location:  1-253-2158782 (Tacoma Passcode:  518899)

1.  DISCUSSION ITEM
   At the request of Board Member Paul Helenberg of the Selection Committee, discussion of the cost impact to the District of continuing to operate in a staffing mode with all part-time employees vs. hiring a full-time manager and assistant manager and one part-time field worker.
   
   Analysis information to be presented by Charlotte Brock, Budgeting and Finance Manager
   
   

• DISCUSSION ITEM
  
  Discussion of Employment Agreement and Appointment of Michael Foster as full-time Program Manager for the District

a.  Discussion of the Selection Committee’s Interview and evaluation of the candidate Michael Foster – (Colleen and any other members of Selection Committee)

b.  Discussion of the proposed Employment Agreement between the parties           Pat Brock,Attorney

c.  Input from Board Members regarding changes or additions to the Agreement.

ACTION ITEM IF APPROPRIATE OR OTHER DIRECTION,

Motion authorizing Board President to execute Employment Agreement on behalf of the District between the District and Michael Foster

•  DISCUSSION ITEM
  
  a.  Discussion of creating a full-time Assistant Program Manager position  (Colleen and any other members of Selection Committee)
  
  
  

b.  Discussion Regarding Interview Of Andrew Van Oosten      (Colleen and any other members of Selection Committee)

c.  Discussion of future action to be taken                                                           Board Members

•  MOTION FOR ADJOURNMENT

Cowlitz County Mosquito Control District

Meeting Date:  Tuesday, February 9, 2021

6:00 p.m.— Join Zoom Virtual Meeting

Log In:  https://us02web.zoom.us

Meeting ID:  861 7456 3211

Passcode:  170633

Dial by your location:  1-253-2158782 (Tacoma)

1. DISCUSSION ITEM

Discussion regarding Trevor Schneider’s resignation, a discussion of what transpired, and steps to immediately be taken to perform necessary District functions  – – Colleen Neel and Pat Brock

• DISCUSSION ITEM

Discussion regarding possible immediate selection and appointment of an Interim Program Manager; specifically, consideration of a process for the appointment of
Andrew Van Oosten — Colleen Neel and Pat Brock

POSSIBLE BOARD ACTION FOLLOWING DISCUSSION:

I move that a group composed of our Attorney, Board President and up to two other available Board Members interview Andrew Van Oosten at its earliest convenience and that if such group is in agreement that Mr. Van Oosten is suitable to serve as the District’s Interim Program Manager, our attorney prepare and present a suitable contract for execution between the parties and that the Board President be authorized to execute a contract without further Board action subject to the following:  That the contract term be no more than four (4) months as an independent contractor (not an employee), or until a permanent Program Manager begins work, whichever comes first.  Compensation and hours of work to be offered be determined by said group not to exceed ______ weekly hours at a rate not to exceed _____________ per hour and such other terms as the group deems appropriate.

• DISCUSSION ITEM

Report by Colleen Neel regarding Trevor Schneider’s proposal to return to District employment if Board agrees to certain terms and conditions he would require.

ADJOURN TO EXECUTIVE SESSION

•  EXECUTIVE SESSION  – Discussion of Board’s consideration of Trevor Schneider’s proposal

POSSIBLE ACTION ITEM FOLLOWING EXECUTIVE SESSION:  Board authorizes Neel or Brock to respond to Trevor Schneider in accordance with Board’s Executive Session discussion.

• EXECUTIVE SESSION – Potential Litigation Matter

Discussion of Trevor Schneider’s representations to terminated employee Douglas Morgan regarding re-employment with the District

ACTION ITEM – Board directs Pat Brock to inform Douglas Morgan of District’s position regarding his request.

• DISCUSSION ITEM

Discuss consideration of  moving to appointment of a full-time Program Manager.

• Minimum qualifications for appointment as Program Manager
• Salary range and benefits
• Recruitment process, advertising, etc.
• Timetable for starting
  
  
• DISCUSSION ITEM

Compensation to our Attorney under Section 3C “Additional Services” of his Retainer and Legal Services Agreement.

Ordinarily such work simply gets billed and paid.  However, in circumstances where a significant block of time is anticipated, it’s appropriate that the Board acknowledge this and authorize the work.  Past examples include his involvement in the selection and hiring of past Program Managers and the complicated work that was done to formulate and put in place a levy assessment method as required by the State Attorney General and State Auditor.

In this instance, this work began when we were notified just one week before a hearing before a state administrative judge of Doug Morgan’s appeal and then everything that has transpired thereafter involving Trevor’s resignation, our need for an interim Program Manager selection and appointment of a permanent Program Manager.

Action Taken:  Motion to authorize Attorney’s involvement in the matters above identified.  Ratifying and confirming work performed on these matters beginning with Notice of Hearing before Administrative Judge of Doug Morgan Appeal

Authorization to pay attorney Wes Johnson $2,000 for his work as Special Counsel in this matter as previously authorized by the Board.

•  MOTION FOR ADJOURNMENT