Meeting Notice and

AGENDA

Cowlitz County Mosquito Control District

Meeting Date:  Tuesday October 12, 2021 at 6:00pm

Meeting to be held at Virtually on Zoom

Michael McKeague-Foster is inviting you to a scheduled Zoom meeting.

Topic: Michael McKeague-Foster’s Zoom Meeting

Time: Oct 12, 2021 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

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Meeting ID: 854 7576 4376

Passcode: 886382

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Meeting ID: 854 7576 4376

Passcode: 886382

Find your local number: https://us02web.zoom.us/u/keua2wbrTi

1.  Call to order………………………………………………………………………………. President Neel

2.  Roll call…………………………………………………………………….. Michael Mckeague-Foster

3.  Executive Session (10 minutes)

4.  Changes & Additions to Agenda, if any.

5.  Approval of September 14th meeting minutes……………………………… President Neel

6.  Voucher Approvals…………………………………………………………………….. President Neel
     September 14^th-October 12^th , 2021

7.  Presentation of district budget………………………………….. Michael McKeague-Foster

8.  Financial advisor recommendation for District staff retirement accounts and manage

     district investment account

9.  Operations Reports………………………………………………….. Michael McKeague-Foster

      a. End of the Season report

      b. Budget and Finance Report

10.0. Adjourn

Please confirm that you will be attending.

Michael McKeague-Foster…………………………………………………………………… 360-423-5311

cowlitzmosquitocontrol@gmail.com

Meeting Notice and

AGENDA

Cowlitz County Mosquito Control District

Meeting Date:  Tuesday  September 14th, 2021 at 6:00pm

Meeting to be held at Virtually on Zoom

Michael McKeague-Foster is inviting you to a scheduled Zoom meeting.

Topic: Cowlitz Mosquito Control Board Meeting September 14^th, 2021

Time: September 14, 2021 06:00 PM Pacific Time (US and Canada)

Michael McKeague-Foster is inviting you to a scheduled Zoom meeting.

Topic: Cowlitz Mosquito Control September Board Meeting

Time: Sep 14, 2021 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/84093266136?pwd=RVVycDNZMDZuWVlvN2hPaEJVMUxTdz09

Meeting ID: 840 9326 6136

Passcode: 113496

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        +1 312 626 6799 US (Chicago)

        +1 646 876 9923 US (New York)

Meeting ID: 840 9326 6136

Passcode: 113496

Find your local number: https://us02web.zoom.us/u/kcnREHJAIv

1.  Call to order………………………………………………………………………………. President Neel

2.  Roll call…………………………………………………………………….. Michael Mckeague-Foster

3.  Executive Session

4.  Changes & Additions to Agenda, if any.

5.  Approval of August 10th meeting minutes…………………………………… President Neel

6.  Voucher Approvals…………………………………………………………………….. President Neel
     Aug 10th-September 13th, 2021

7.  Presentation of preliminary district budget………………. Michael McKeague-Foster

8.  Operations Reports………………………………………………….. Michael McKeague-Foster

      a. Field Report

      b. Administration updates

      c. Silver Lake treatment in October

 9. Adjourn

Please confirm that you will be attending.

Michael McKeague-Foster…………………………………………………………………… 360-423-5311

cowlitzmosquitocontrol@gmail.com

A

Meeting Notice and

AGENDA

Cowlitz County Mosquito Control District

Meeting Date:  Tuesday August 10th, 2021 at 6:00pm

Meeting to be held at District office and Virtually on Zoom

Michael McKeague-Foster is inviting you to a scheduled Zoom meeting.

Topic: Cowlitz Mosquito Control Board Meeting August 10th 2021

Time: Aug 10, 2021 06:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/83980321797?pwd=RXJtaG0xcldkL0tUUldmUW5Sd2Urdz09

Meeting ID: 839 8032 1797

Passcode: 782837

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+13462487799,,83980321797#,,,,*782837# US (Houston)

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        +1 346 248 7799 US (Houston)

        +1 408 638 0968 US (San Jose)

        +1 669 900 6833 US (San Jose)

        +1 301 715 8592 US (Washington DC)

        +1 312 626 6799 US (Chicago)

        +1 646 876 9923 US (New York)

Meeting ID: 839 8032 1797

Passcode: 782837

Find your local number: https://us02web.zoom.us/u/kcQLkLeSkm

1.  Call to order………………………………………………………………………………. President Neel

2.  Roll call…………………………………………………………………….. Michael Mckeague-Foster

3.  Executive Session

4.  Changes & Additions to Agenda, if any.

5.  Introduction of new board member…………………………………………….. President Neel

6.  Approval of July 13th Meeting minutes………………………………………. President Neel

7.  Voucher Approvals…………………………………………………………………….. President Neel
     July 13^th-August 09, 2021

8.  Operations Reports………………………………………………….. Michael McKeague-Foster

      a. Field Report

      b. Heat Pump update

      c.  New Hire, bookkeeper

      d. Accounting issues

9. Adjourn

Please confirm that you will be attending.

Michael McKeague-Foster…………………………………………………………………… 360-423-5311

cowlitzmosquitocontrol@gmail.com

In addition to the September 14th and October 12th meeting, the district will be adding two more meeting dates which will take place at July 13th and August 10th to be held at 6:00pm at the district office and over Zoom.

Meeting Notice and

AGENDA

Cowlitz County Mosquito Control District

Meeting Date:  Tuesday July 13th, 2021 at 6:00pm

Meeting to be held at District office and Virtually on Zoom

Join Zoom Meeting

https://us02web.zoom.us/j/86845320662?pwd=MGtIRXNtMUw1RGlSTU5nbHorcGMvQT09

Meeting ID: 868 4532 0662

Passcode: 898056

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Dial by your location

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        +1 408 638 0968 US (San Jose)

        +1 669 900 6833 US (San Jose)

        +1 346 248 7799 US (Houston)

        +1 312 626 6799 US (Chicago)

        +1 646 876 9923 US (New York)

        +1 301 715 8592 US (Washington DC)

Meeting ID: 868 4532 0662

Passcode: 898056

Find your local number: https://us02web.zoom.us/u/kcwpTa8QAw

1.  Call to order………………………………………………………………………………. President Neel

2.  Roll call…………………………………………………………………………………… Charlotte Brock

3.  Executive Session

4.  Changes & Additions to Agenda, if any.

5.  Introduction of new board member…………………………………………….. President Neel

6.  Approval of minutes of June 15 Meeting……………………………………… President Neel

7.  Voucher Approvals…………………………………………………………………….. President Neel
     June 16 – July 12, 2021

8.  Organizational Review…………………………………………………………………. Bob Gregory

9.  Washington State Board Training………………………………………………. President Neel

10.  Operations Reports………………………………………………… Michael McKeague-Foster

      a. Field Report

      b. Heat Pump update

11.  Full budget report…………………………………………………………………. Charlotte Brock

12. Adjourn

Please confirm that you will be attending.

Charlotte Brock………………………………………………………………………………….. 360-431-4244

pcbrock505@gmail.com

Michael McKeague-Foster…………………………………………………………………… 360-423-5311

cowlitzmosquitocontrol@gmail.com

Meeting Notice and

 Revised AGENDA

Cowlitz County Mosquito Control District

Meeting Date:  Tuesday, June 15, 2021

Virtual Meeting to be held on Zoom

Join Zoom Meeting

https://us02web.zoom.us/j/82843848844?pwd=aFNzNUxxQllIZlBzdXkwdEZCWUZmUT09

Meeting ID: 828 4384 8844

Passcode: 060320

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Dial by your location

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        +1 669 900 9128 US (San Jose)

        +1 646 558 8656 US (New York)

        +1 301 715 8592 US (Washington DC)

        +1 312 626 6799 US (Chicago)

Meeting ID: 828 4384 8844

Passcode: 060320

Find your local number: https://us02web.zoom.us/u/kAPYg9u4j

1.  Call to order………………………………………………………………………………. President Neel

2.  Roll call…………………………………………………………………………………… Charlotte Brock

3.  Executive Session about Settlement Agreement with Patrick Brock and Budget and Finance Manager position

4.  Changes & Additions to Agenda, if any.

5.  Approval of minutes of April 27, 2021 Meeting……………………………. President Neel

6.  Approval of minutes of May 18, 2021 Special Meeting…………………. President Neel

7.  Voucher Approvals…………………………………………………………………….. President Neel
     April 18, 2021- June 15, 2021

8.  Election of District Secretary………………………………………………………. President Neel

9.  Operations Reports………………………………………………….. Michael McKeague-Foster

      a. Field Report

      b. Bids for ductless heat pump for building

8.   Washington State Board Training………………………………………….. Frank Randolph

9.   Board Member update and updated Board list…………………………… President Neel

10. Board Meeting Schedule……………………………………………………………. President Neel

11. Proposed Bylaw changes…………………………………………………………………….. Bill Josh

12. Resolution 2021-05:  Appointment of Agent to Receive
      Any Claim……………………………………………………………………………… Frank Randolph

13. Adjourn

Please confirm that you will be attending.

Charlotte Brock………………………………………………………….. 360-431-4244

pcbrock505@gmail.com

Michael McKeague-Foster……………………………………………. 360-423-5311

cowlitzmosquitocontrol@gmail.com

Special Meeting Notice and

AGENDA

Cowlitz County Mosquito Control District

Meeting Date:  Tuesday, May 18, 2021

6:00 P.M.:  Virtual Meeting to be held on Zoom

 (LIST ZOOM INFORMATION:  Join Zoom Meeting
https://us02web.zoom.us/j/83804502980?pwd=aTBDd0pYempWVlpZamRwbGZuZm90QT09

Meeting ID: 838 0450 2980
Passcode: 553070
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Dial by your location
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        +1 312 626 6799 US (Chicago)
        +1 646 558 8656 US (New York)
        +1 301 715 8592 US (Washington DC)
Meeting ID: 838 0450 2980
Passcode: 553070
Find your local number: https://us02web.zoom.us/u/kbVdnPmEXZ

1. Call to order……………………………………………………………………………… President Neel
2. Roll call ………………………………………………………………………….President Neel
3. Discussion Around the Current Professional Services Agreements for Financial and Legal Services.
4. Discussion about Retaining Bob Gregory for Transition services
5. Adjourn

2021 MEETING DATES FOR COWLITZ CO. MOSQUITO CONTROL DISTRICT BOARD

Tuesday, April 27, 2021	6:00 p.m.
Tuesday, June 15, 2021	6:00 p.m.
Tuesday, September 14, 2021 (set preliminary budget for 2022)	6:00 p.m.
Tuesday, October 12, 2021 (Public Hearing)	6:00 p.m.

The April 27 meeting will be held via Zoom.

All other meeting are scheduled to be held at 1319 South 13^th, Kelso, Washington unless Covid restrictions permit.  If that occurs, notice will be posted on this website.

6:00 P.M.:  Virtual Meeting to be held on Zoom

Meeting ID:  836 9814 1331

Passcode:  580669

Dial by location:  1-253-215-8782

Meeting ID:  836 9814 1331

Passcode: 580669

1. Call to order — President Neel
2. Roll call — C. Brock
3. Changes & Additions to Agenda, if any.
4. Approval of minutes of February 22, 2021 Special Meeting.– President Neel
5. Voucher Approvals — President Neel
   October 3, 2020 – December 2020 — (Input from J. Moksness re review of
   January 1, 2021 – April 17, 2021         associated invoices)
6. Final Expenditures and Budget review for 2020
   including cash carryover authorized expenditures — C. Brock
   
   
7. Benefits Package Resolutions (to be voted on individually) — P. Brock
   A.  Resolution 2021-01—Resolution to Participate in the Washington State Insurance Plans.
   Two attestations:  Agency/Instrumentality Eligibility Attestation
   ERISA Eligibility Attestation
   
   B.  Resolution 2021-02—Resolution Authorizing District’s Board President to sign Exhibit A authorizing the District’s participation in the Washington State Deferred Compensation Program

C.  Resolution 2021-03—Resolution Related to Have Absolute Coverage Related to Social Security Benefits.

• Resolution 2021-04.  Resolution related to Personnel Matters and Amending Resolution 2020-08 by Amending Page 1 of Policies and Procedures Handbook  “Hours Worked Each Month” — P. Brock
• Motion to Remove Trevor Schneider as a Red Canoe credit card holder and Add Michael McKeague-Foster to be issued a credit card at
  Red Canoe Credit Union — C. Brock
• Michael McKeague-Foster Reports
        a. Update on FAA exemption for Drone use
        b. Input regarding current and future staffing for District
        c. Progress in his understanding of District operation and current mosquito control
             activities.
• Presentation of Award to Outgoing President Jeane Moksness — C. Brock
• Costs for Financial and Legal Services – C. Neel
• Other
• Adjourn

Cowlitz County Mosquito Control District

Meeting Date:  Monday, February 22, 2021

5:30 p.m.— Join Zoom Virtual Meeting

Log In:  https://us02web.zoom.us

Meeting ID:  884-1999-0135

Passcode:  301630

Dial by your location:  1-253-215-8782 (Tacoma Passcode:  301630)

1. APPROVAL OF MINUTES
   Approval of October 13, 2020 Minutes
   Approval of February 9, 2021 Minutes
   
   
2. DISCUSSION ITEM
   At the request of Board Member Paul Helenberg and concurred by the Selection Committee, discussion of the cost impact to the District of continuing to operate in a staffing mode with all part-time employees vs. hiring a full-time manager and assistant manager and one part-time field worker.
   
   Analysis information to be presented by Charlotte Brock, Budgeting and Finance Manager
   
   
3. DISCUSSION ITEM
   
   Discussion of Employment Agreement and Appointment of Michael Foster as full-time Program Manager for the District
   
   a.  Discussion of the Selection Committee’s interview and evaluation) of the candidate Michael Foster   (Colleen and other members of Selection Committee
   
   b.  Discussion of the proposed Employment Agreement between parties
   including changes in language of benefits provision                                      Pat Brock, Attorney
   
   c.  Input from Board Members regarding changes or additions to the Agreement

ACTION ITEM IF APPROPRIATE OR OTHER DIRECTION

Motion authorizing Board President to execute Employment Agreement on behalf of the District between the District and Michael Foster

ACTION ITEM:

Authorize Board President to execute a consultant Agreement with Trevor for assistance to Michael Foster in his transition into the position as per Agreement prepared by Pat Brock at a rate of $23 per hour, not to exceed 80 hours.

• DISCUSSION ITEM
  
  a.  Discussion Regarding Interview of Andrew Van Oosten 
       (Colleen and any other members of Selection Committee)
  
  
  b.  Discussion of creating a full-time Assistant Program Manager position
        (Colleen and any other members of Selection Committee)
  
  
•  MOTION FOR ADJOURNMENT   (President Colleen Neel)